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Documents checked before they reach your staff.

Acta reads each document, applies your department’s rules and flags what needs attention. Your staff only decide.

Schedule a demoHow it works
Illustrative example

File 2026/004812

Business operating permit

5 checks · 1 needs attention

  1. Document legible and complete ok98%
  2. Tax ID active and the applicant’s ok97%
  3. Digital signature valid ok99%
  4. Fire department certificate expires in 12 days attention91%
  5. Address matches the property registry ok94%
Awaiting the public servant’s decision

Selected for two innovation programs.

Checking paperwork eats up staff time.

Permits, licenses, tenders and case files arrive by the thousands. Each one is checked by hand.

Citizens stuck in line
Repeat visits and long waits make many people give up on legitimate requests.
Staff on repetitive tasks
Hours spent checking whether a document is legible, valid and genuine.
Every team, its own rules
Different criteria across departments create uncertainty and rework.
Decisions with no record
Without a history of who decided what, accountability is hard.
Fraud risk
A forged or expired document can slip through without a systematic check.

Acta checks. Your staff decide.

From upload to final report, every step is automatic and recorded.

  1. 1.0

    Citizens upload from their phone

    They get a link and send their documents. No sign-up, no app, no password.

    upload link · no sign-up, no password

  2. 2.0

    Acta reads the document

    It identifies the type, checks dates and required fields, and verifies authenticity.

    type · data · authenticity

    Acta review screen: the document on the left and, on the right, the analysis result and how to fix it.
    Real Acta screen, with fictitious data.
  3. 3.0

    It applies your department’s rules

    Your team sets the rules and adjusts them on its own, each with its legal basis.

    rule · severity · legal basis

    Acta procedure editor: required documents per party and what Acta checks in each one.
    Real Acta screen, with fictitious data.
  4. 4.0

    Staff review and decide

    They get the analysis ready, with a confidence level for each point. They decide in seconds.

    approve or reject, with justification

  5. 5.0

    Report and history ready

    A signed PDF and a history of who did what and when, ready for audit.

    signed PDF · full history

See the full workflow

What Acta does for you.

Artificial intelligence handles the repetitive work. Your staff keep the decisions that need judgment.

01Checks the documentIdentifies the type and checks required fields and consistency. Result: −65% review time.
02Recognizes people and propertiesFinds people, companies, properties and vehicles, and recognizes those already on file.
03Shows where to lookEach check carries a confidence level. Staff focus on what needs a decision.
04Helps build your rulesDescribe the procedure in your own words and Acta drafts templates and rules.
Top of a case in Acta with the applicant company and its legal representative identified automatically.
Real Acta screen, with fictitious data.

For any document workflow.

We started with notary offices and are now opening up to city halls and public agencies. Your team sets up each workflow without needing development.

  • Notary and registry offices

    Public-service agencies

    In operation at the Gravatal/SC notary office. Checks TJSC seals and ICP-Brasil signatures, with a full history.

    In operation

  • Public agencies

    City halls, departments, authorities

    Permits, licenses, tenders, case files and HR, with rules your team adjusts on its own.

    Available

  • Public health

    Regulation and audit

    Checks on reports, authorizations and procedures. In development.

    Coming soon

  • Internal control

    Accountability

    Support for internal oversight, with a history per batch. In development.

    Coming soon

See all segments

In operation, with real numbers.

processing time
−65%
availability
99.9%

Reference customer

Gravatal Notary Office (SC)

A public-service notary office overseen by the TJSC. It uses Acta to check documents, receive files by link and issue reports with a full history.

−65% in document processing and checking time

Notary offices face validation and authenticity requirements equal to or stricter than a city department’s. The same solution works for permits, licenses and tenders.

Verifiable reference. Available for direct validation by the organizers and evaluators.

See Acta with your own documents.

In a conversation with the founding team, we show Acta running on one of your department’s processes. Compatible with direct contracting.

Book a demoContracting model